Getting Time Back in the Clinic

Improving Operational Efficiency

Mental health care involves many moving parts. Intake, assessment, follow-up, documentation, billing questions, and patient communication all take place around the actual clinical encounter. For most clinicians, the workday includes far more administrative activity than anyone prefers.

Over the past year, we have spent a lot of time listening to how clinicians move through MindMetrix in real settings. Much of that feedback has pointed to the same theme: small workflow barriers accumulate quickly, and minor improvements can meaningfully reduce the administrative load. Several of our recent updates were shaped directly by these observations.

A new Notes feature is now available for clinicians who want a simple way to keep track of patient-specific information inside their dashboard. More on that below.

Why Operational Efficiency Matters in Mental Health

Psychiatric care rarely follows a linear pattern. It depends on clinical reasoning, reliable information, and documentation that stays consistent from visit to visit. At the same time, clinicians often have to manage tasks that fragment their workflow, including:

• Searching for rating scale results
• Re-entering patient details across systems
• Attempting to track symptoms without structured data
• Reconstructing progress notes from memory
• Sorting through prior authorization requirements

When these steps live in separate environments, the burden grows. Centralizing them reduces friction and helps clinicians spend more time on the parts of care that require expertise, not administrative repetition.

One Assessment and One Centralized Workflow

MindMetrix uses a single adaptive assessment that screens for more than 60 DSM-5 conditions. The goal is to reduce the need to choose individual rating scales or navigate multiple portals during intake.

This approach supports efficiency in a few ways:

• No need to select or assign separate scales
• No manual scoring
• Less risk of missing important diagnostic possibilities

Patients complete one structured assessment. Clinicians receive one comprehensive report that organizes the information they need for evaluation and treatment planning.

Follow-Up Testing That Reflects Real Clinical Life

Follow-up visits are often shaped by whatever the patient happens to recall in the moment. This makes it difficult to understand whether symptoms have improved, stayed the same, or shifted in ways the patient may not recognize.

MindMetrix offers:

• Automated reminders for follow-up assessments
• A clear timeline of completed assessments
• Simple symptom trends
• A dashboard that shows who is due, overdue, or complete

Instead of trying to reconstruct the past several weeks, clinicians can review structured data that informs the conversation.

Documentation That Supports Clinical Reasoning

MindMetrix also provides structured information that supports psychological and neurobehavioral testing services. Reports include:

• A full list of conditions screened
• Elevated probabilities for specific areas
• Raw responses when deeper review is needed
• Clear sections that support integration and interpretation

This reduces the time spent constructing narrative notes and allows clinicians to focus on decision making.

Introducing the New Notes Feature

Available by Request.

Many clinicians asked for a simple way to keep quick notes inside MindMetrix without switching between platforms. This is now available!

You can enter whatever information you need and save it to that patient’s record. The notes will appear in your dashboard so you can reference them at any time. We are rolling out this feature gradually. If you would like it enabled for your account, let us know and we will turn it on.

Designed for Real Clinical Workflows

Operational efficiency is not about cutting corners. It is about removing unnecessary obstacles so clinicians can spend more time thinking, listening, and treating.

MindMetrix aims to support this by:

• Reducing administrative tasks
• Keeping key patient information in one place
• Structuring the diagnostic workflow
• Offering reliable longitudinal data
• Strengthening documentation
• Providing simple tools to keep track of context

Each update is shaped by how clinicians use the platform in everyday practice.

Interested in Learning More?

If you want to see how these recent improvements, including the Notes feature, might fit into your workflow, feel free to reach out. You can also join one of our Webinar Wednesday sessions to explore the assessment in real time.