Introducing MindMetrix’s New Quick-Chart Feature: Simplifying Billing for CPT Code 96130

Billing for psychological services can be daunting, especially for clinicians new to billing under CPT code 96130. Designed for psychological testing evaluation services, this code requires detailed documentation to ensure compliance with insurance and billing standards. 

At MindMetrix, we recognize the challenges clinicians face in managing complex billing requirements while balancing patient care. That’s why we’re excited to introduce our newest feature, Quick-chart, a tool aimed at streamlining billing for 96130 and improving documentation accuracy in a fraction of the time.

Why 96130 is challenging for clinicians

Billing under CPT code 96130 often comes with questions, as documentation standards can be complex. Code 96130 specifically applies to psychological evaluation services, and clinicians must record:

1. Time in, time out, and total time spent on evaluation
2. Assessment tools used, including screeners administered
3. Clinical interpretation and documentation, which are integral for thorough patient profiles

While clinicians need to provide all of this information, there are limited resources on precisely what is required for 96130 documentation. This gap often leads to time-consuming processes and confusion for those entering this space for the first time.

Quick-chart: Automating the time-consuming tasks

Our team at MindMetrix collaborated with the Rochester Center for Behavioral Medicine, who had developed a practical template for clinicians needing to document services billed under 96130. 

The template provided a strong foundation, yet clinicians still had to manually add information on screeners and assessments administered. Recognizing that this manual entry further complicated clinicians' workflows, we decided to enhance the process with Quick-chart.

Here’s how Quick-chart makes billing easier:

• Automatic data population: Quick-chart seamlessly integrates with your patient records, instantly populating all relevant testing data for each case. This means clinicians can skip redundant data entry and focus on the information that truly requires their attention.
• Total time calculation: CPT code 96130 mandates that at least 31 minutes of total time be spent on testing and documentation. Quick-chart not only displays the total time spent but helps clinicians track this benchmark accurately for compliance.
• Easy copy and paste for EMR entry: Once users input their time in, time out, and review duration, they simply hit “Copy to Clipboard” and paste the documentation into their electronic medical records (EMR). 

We designed Quick-chart to help clinicians seamlessly transition from completing an evaluation to finalizing documentation, minimizing interruptions in patient care. 

Quick-chart Is a game-changer

In creating Quick-chart, our team aimed to provide clinicians with an “ideal template” for documenting CPT code 96130—a system that adapts to their needs and helps avoid the frustrations of medical billing. 

With essential information available on the patient profile and Quick-chart’s automated calculations, clinicians can feel confident that their documentation meets the standards for 96130 billing.

MindMetrix understands that every minute counts in a clinician’s day, and we’re excited to bring this efficient, intuitive tool to support their work.